Withdrawal

Students who want or need to discontinue their enrollment at the College for any reason, for any period of time, are required to notify the College via a withdrawal form. Typically, a brief exit interview is conducted by the Dean of Students office and the student brings this form to Residential Life, Student Accounts/Financial Aid, and ultimately the Registrar. Students may choose to have the college route the form on their behalf if they have already departed campus.

The withdrawal form asks if a student requests to withdraw immediately or effective at the end of the term. Students who opt to withdraw during a term must turn in the form on or before the course withdrawal deadline to be withdrawn from courses and receive designations of “W” on their transcript. Past the withdrawal deadline, students will receive final letter grades in each course and students will need to submit an Academic Petition if they wish to request late withdrawals. Students who opt to withdraw at the end of a term will receive grades and then be withdrawn from the College prior to the start of the next term. Special circumstances are outlined in Gustavus’s Medical Leave of Absence policy, Family Emergency Leave policy, and Active Military Duty policy.

Students who are assigned an Incomplete (I) grade and subsequently withdraw from the institution prior to the Incomplete grade expiration date remain eligible to have a final grade submitted by the instructor before the expiration deadline. Upon withdrawal from the institution, the grade displayed on the student’s official transcript will remain Incomplete (I) until the expiration date. The student retains the opportunity to have the grade updated through the submission of a Grade Change form by the instructor prior to the Incomplete expiration date. If a Grade Change form is not submitted by the instructor by the expiration date, the Incomplete will be converted to the grade that would have been earned without the completion of additional work.